Time management at workplace is the most crucial and underrated skill for working professionals. it is a most in-demand skill at the workplace, as it enables the employees to manage their workload more efficiently. Often time employees overload themselves with a bunch of tasks at the office, which becomes very overwhelming for them to manage, due to a lack of time management skills hence leading to burnout, depression, and anxiety. So let’s explore the importance of time management at workplace and how employees can improve it.
WHAT IS TIME MANAGEMENT AT WORKPLACE?
Time management is about exercising control over your time and planning it in a way that can enable you to accomplish more in less time. it is just about how efficiently you manage your time for the things which matter you most. Time management is just as important as managing money as both provide more freedom to do things that you want to do.
Learning time management at workplace is very crucial for working professionals, as it allows them to handle more tasks in a shorter period, reducing stress and promoting a more efficient lifestyle. Time management also teaches prioritization which enables individuals to determine which tasks are important and which are not and then act on them accordingly.
IMPORTANCE OF TIME MANAGEMENT AT WORKPLACE
Time management plays a very crucial role in the workplace. professional who struggle managing time experiences lesser control over their time, leading to a poor quality of life. Mastering time management at workplace can be beneficial for those professionals who oftentimes find themselves overwhelmed with multiple tasks. let’s explore the importance of time management at the workplace for working professionals and its benefits.
- HELPS TO MEET DEADLINES
By learning time management employees can meet tight deadlines easily. Employees oftentimes are assigned numerous tasks that seem to be overwhelming as they all need to be completed within a specific deadline, however, professionals who master the skill of time management can easily juggle these complicated tasks and finish them within the stipulated time. Time management teaches individuals to accomplish more in less time by enabling them to be focused on one task until it is completed, thereby allowing the individual to meet deadlines efficiently.
2. WORK-LIFE BALANCE
Working professionals who practice time management at the workplace live a more balanced life. By managing their time more efficiently by accomplishing the task by a set deadline, leaving them with ample time for their personal life, hence leading to a more balanced and fulfilling life. Time management also enables employees to determine which tasks are important and which are not so that they can choose accordingly and as a result, they get more freedom in their personal and professional lives.
3. MORE PRODUCTIVITY
Productivity isn’t about how long you work, but rather about how efficiently you can work in the shortest period or within the set timeline. it is about how well you remain focussed on that task throughout that period even if you have two hours in your hand, to deliver a good quality of work. Productivity enables you to determine how much you have accomplished during a specific time.
Time management at workplace teaches individuals to be productive as to efficiently manage time one needs to be productive. Being productive enables one to better understand the importance of available time, and allows them to be more motivated to manage it more efficiently.
4. HIGH WORK QUALITY
Time management allows the professional to deliver high-quality work by enabling employees to prioritize task based on its importance and urgency which allows them to spare their time wisely on important tasks first while maintaining the quality of work also. Time management also teaches focus, enabling professionals to accomplish tasks in the shorter period, reduce uneccesary stress and enabling to deliver high-quality work.
5. BETTER MENTAL HEALTH
Time management fosters good mental health among the professional. Working professional frequently experience mental health issues at the workplace majorly due to the heavy workload . However time management can help them to deal with this issues by enabling them to accomplish more in shorter time . It also enables them to handle numerous tasks effienctly ,reducing unnecessary stress and fostering better mental health in workplace .
HOW TO IMPROVE TIME MANAGEMENT AT WORKPLACE
- PLAN, PLAN, PLAN, PLAN
Working professional need to plan their day in advance in order to learn time management at workplace . To plan a day in advance one need to make list of things that one wish to accomplish throughout the day . Without a plan or clear goals it is quite challenging to manage your time , as you are not aware for what you need to manage your time. it become more challenging to learn time management when you are not aware of your goals .So first plan your day and then figure out how will you manage your time to accomplish those task .
2. PRIORITIZE
Once finished with planning then next its time to figure out which tasks are critical and which are not this is called prioritization . It makes you learn to prioritize the task based on its importance and urgency. When you make a plan then differtiate task based on their importance and urgency , make two list one with important and urgent task other with unimportant and non urgent task , then eliminate second list and solely focus on important and urgent task list only .
3. AVOID MULTITASKING
Multitasking is a myth. Humans can never work efficiently on multiple tasks together .For better productivity and efficiency one needs to only focus on one task at a time while avoiding all other tasks. Multitasking shifts or focus from one place to another due to which we incur switching cost . It points out that when we shift our focus from one thing to another , it takes around 15 to 30 mins to ragain or focus back and during this time there is high chances that you might loose your focus again . Loosing focus again and again leads to lower productivity and more frustration .
4. CUT DOWN DISTRACTION
Distraction are the major speedbreaker on the path to your goals .Distraction unables working professional to cultivate enough focus on task which hampers their productivity ,hence leading to diminshed results .Professional working on any specific task need to focus completeley on it while eliminating distraction to reach their maximum potential and to get better results . Distraction might seem small but this could eaten up your major chunks of your daily critical time and dip your productvity to vast level without even realising .
5. USE TOOLS TO MAXIMISE PRODUCTIVITY
As a working professional it will beneficial to consider using some planner tools to manage your time more efficently .This tools are really amazing to make life lot more easier . If you find it difficult to keep a list of your work to do on daily basis or forget about your task several times then planner tools can be your rescue. They are really helpful to not only list your daily task but also to make you remind of your task and when to do it on daily basis .
The time management plan is not as complicated . It is seem just a normal concept which teaches individual to make more out of their available time . As employee or working professional managing your time will prove to be boon for your professional as well as personal life .
FAQ
Q.1 Explain 4D of time management.?
4D of time management helps you find out what to do with task you have to do ,whether you want to (do), (defer), (delegate), or (drop). This are 4D of time management.
Q2. Which tools are best for time management?
Although multiple tools are available in the market but to do try out this
- TIVAZO
- COLD TURKEY
- TRILLS
- EVERNOTE
Q3. Does time management help to improve quality of life?
Yes, time management helps to improve quality of life because it enables individuals to accomplish more in less time ultimately leading to a more fulfilling life.